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contentgrove uses two sets of roles: one at the organization level, which controls billing and access across workspaces, and one at the workspace level, which controls day-to-day work inside a single brand. A person can hold different roles in different workspaces.

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Organization roles

Organization roles decide who pays, who manages workspaces, and who can reach every workspace in the organization. The key difference: an organization owner or admin can open any workspace in the organization without being added to it. An organization member cannot — they only see workspaces where they hold a workspace role.

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Workspace roles

Workspace roles control what someone can do inside a single workspace.
Billing, and creating or removing workspaces, are handled at the organization level (Owner or Admin), not inside a workspace. See How organizations and workspaces work.

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Invite teammates

Workspace admins and owners can invite people into a workspace and choose their role.
1

Open members settings

Go to Settings → Members in the workspace you want to add someone to.
2

Send an invite

Enter the person’s email, pick a role (Viewer, Editor, or Admin), and send. They receive an email with a link to accept.
3

They accept

When they accept, they join the workspace with the role you chose. If they don’t have a contentgrove account yet, they create one from the invite.
Someone who joins only through an invitation gets a seat in your workspace — they don’t get their own workspace, free trial, or separate bill. Their access comes from the organization that invited them.

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Common questions

Yes. Roles are set per workspace, so you can be an admin in one and a viewer in another.
Organization owners and admins. Billing lives at the organization level, not inside a workspace.
An organization owner or admin can open any workspace in the organization. A workspace admin only sees the workspaces they belong to.
A workspace admin or owner can remove a member from Settings → Members.

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Next step

Organizations and workspaces

See how the organization, workspaces, and channels fit together.
Last modified on July 11, 2026