> ## Documentation Index
> Fetch the complete documentation index at: https://help.contentgrove.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Roles and permissions

> The contentgrove organization and workspace roles, a capability matrix of what each role can do, and how to invite teammates to a workspace.

contentgrove uses two sets of roles: one at the organization level, which controls billing and access across workspaces, and one at the workspace level, which controls day-to-day work inside a single brand. A person can hold different roles in different workspaces.

## Organization roles

Organization roles decide who pays, who manages workspaces, and who can reach every workspace in the organization.

| Role       | What it can do                                                                                                                                        |
| ---------- | ----------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Owner**  | Everything an admin can, and is the top role for the organization.                                                                                    |
| **Admin**  | Manage billing and the subscription, create, pause, and delete workspaces, and open any workspace in the organization.                                |
| **Member** | Belongs to the organization but has no billing access and no automatic access to its workspaces — only the workspaces they've been added to directly. |

The key difference: an organization **owner or admin can open any workspace in the organization** without being added to it. An organization **member cannot** — they only see workspaces where they hold a workspace role.

## Workspace roles

Workspace roles control what someone can do inside a single workspace.

| Capability                         | Viewer | Editor | Admin | Owner |
| ---------------------------------- | :----: | :----: | :---: | :---: |
| View analytics, links, and offers  |    ✓   |    ✓   |   ✓   |   ✓   |
| Create and edit links and offers   |        |    ✓   |   ✓   |   ✓   |
| Set up tracking and custom domains |        |    ✓   |   ✓   |   ✓   |
| Connect and remove channels        |        |        |   ✓   |   ✓   |
| Invite and manage members          |        |        |   ✓   |   ✓   |
| Rename the workspace               |        |        |   ✓   |   ✓   |

<Note>
  Billing, and creating or removing workspaces, are handled at the organization level (Owner or Admin), not inside a workspace. See [How organizations and workspaces work](/concepts/organizations-and-workspaces).
</Note>

## Invite teammates

Workspace admins and owners can invite people into a workspace and choose their role.

<Steps>
  <Step title="Open members settings">
    Go to **Settings → Members** in the workspace you want to add someone to.
  </Step>

  <Step title="Send an invite">
    Enter the person's email, pick a role (Viewer, Editor, or Admin), and send. They receive an email with a link to accept.
  </Step>

  <Step title="They accept">
    When they accept, they join the workspace with the role you chose. If they don't have a contentgrove account yet, they create one from the invite.
  </Step>
</Steps>

<Note>
  Someone who joins only through an invitation gets a seat in your workspace — they don't get their own workspace, free trial, or separate bill. Their access comes from the organization that invited them.
</Note>

## Common questions

<AccordionGroup>
  <Accordion title="Can one person have different roles in different workspaces?">
    Yes. Roles are set per workspace, so you can be an admin in one and a viewer in another.
  </Accordion>

  <Accordion title="Who can change the subscription?">
    Organization owners and admins. Billing lives at the organization level, not inside a workspace.
  </Accordion>

  <Accordion title="Can an admin see a workspace they weren't added to?">
    An organization owner or admin can open any workspace in the organization. A workspace admin only sees the workspaces they belong to.
  </Accordion>

  <Accordion title="How do I remove someone?">
    A workspace admin or owner can remove a member from **Settings → Members**.
  </Accordion>
</AccordionGroup>

## Next step

<Card title="Organizations and workspaces" icon="sitemap" href="/concepts/organizations-and-workspaces">
  See how the organization, workspaces, and channels fit together.
</Card>